Schools
School maintenance software for every campus and every kitchen
MaintainIQ is school maintenance software for facilities, custodial and nutrition services teams. Work orders, preventive maintenance, cleaning checklists and cafeteria temperature logs live in one app, with a district view of every school and the central kitchen.
- K-12 districts and private schools
- Campus kitchens and central kitchens
- English and Spanish
Operators at these brands use MaintainIQ
Where school operations slip
Repair requests live in email
A classroom door that will not latch, a leaking sink in room 12, a heater that will not turn on. Requests arrive by email, phone and hallway chat, and nobody can see what is still open.
Milk coolers get checked when someone remembers
Serving line milk coolers, walk-ins and hot wells need readings every service. On a short-staffed day, the log gets filled in after lunch.
Summer work runs out of summer
Floor stripping, HVAC service and roof repairs all wait for the break, and the list lives in a spreadsheet only one person understands.
The district cannot see every building
Each campus tracks cleaning and repairs its own way, so the facilities director hears about problems when a principal calls.
Work orders
One place for every repair request
Teachers, custodians and kitchen staff report problems from a phone or the web, linked to the campus and the equipment. The facilities team sets a priority and due date, the assigned technician accepts the work order, and the history shows who reported, accepted and closed it.
- Statuses everyone understands, needs attention, in progress and closed
- Filter by status and sort by due date
- Export to Excel for board and budget reports
Preventive maintenance
School maintenance software for boilers, HVAC and kitchen equipment
Put boilers, HVAC units, water heaters, fire extinguishers, emergency lighting, dish machines and walk-ins on preventive maintenance schedules. Each record shows the next due date, days overdue, preferred vendor and warranty, so monthly checks and summer projects do not depend on one person's memory.
- Every few weeks, every few months or a set day of the month
- Assign to a person or a role, like head custodian
- Service history for every piece of equipment
Cafeteria food safety
Cafeteria and central kitchen food safety
Nutrition services teams log milk cooler, walk-in and hot well temperatures every service, by hand or with a supported Bluetooth probe, and run opening, closing and cafeteria cleaning checklists at every kitchen. Schools in the National School Lunch Program need two food safety inspections each school year, and the Compliance tab shows every kitchen's last one.
- Readings out of range become follow-up tasks
- Central kitchen and satellite kitchen checklists
- Kitchen audits scored as a percentage and letter grade
Custodial and district view
Custodial checklists and a view of the whole district
Custodians run daily classroom, restroom and cafeteria cleaning checklists with due times, and each campus shows who submitted them and when. The facilities director sees every school and the central kitchen on one dashboard, grouped by elementary, middle and high school if you like.
- Average time late and completion score per campus
- Daily summary email with every campus's checklist score
What schools run in MaintainIQ
Examples of checklists and schedules school teams build. Your district, your state and your equipment manuals decide the details.
Every day
5- Classroom, restroom and cafeteria cleaning
- Kitchen opening and closing checklists
- Milk cooler, walk-in and hot well temperature logs
- Playground and grounds walk
- Repair requests as work orders
Every month
5- Fire extinguisher inspections
- Emergency lighting and exit sign tests
- HVAC filter changes
- Dish machine service
- Campus walk-through audit
Breaks and summer
5- Floor stripping and waxing
- Boiler and HVAC service before heating season
- Roof and gutter inspections
- Kitchen hood cleaning
- Deep cleaning of every classroom
Straight answer
What MaintainIQ is not
MaintainIQ is not a student information system. It does not hold student records, attendance, grades or meal account balances, and it does not run the lunch line register or plan menus. It covers facilities, custodial and kitchen work, meaning repairs, preventive maintenance, cleaning and food safety.
Free templates
Free school checklists to start with
Cafeteria Cleaning Checklist, Maintain Hygiene and Food Safety
Free cafeteria cleaning checklist for dining areas, serving lines, kitchen prep and restocking, with daily and periodic tasks to keep it clean and safe.
Download the Ultimate Building Maintenance Inspection Checklist
Free building maintenance inspection checklist covering the exterior, interior, electrical, plumbing, HVAC and safety systems, with what to check in each.
Free HVAC Preventive Maintenance Checklist PDF
Free HVAC preventive maintenance checklist PDF with monthly tasks, spring and fall seasonal service, annual professional checks and EPA refrigerant records.
What is school maintenance software?
It is software that tracks repair requests, preventive maintenance and inspections across school buildings. Staff report problems as work orders, the facilities team assigns and closes them, and scheduled work like HVAC service and fire extinguisher checks stays on a calendar with a history.
Can a district see all of its schools in one place?
Yes. The Home dashboard shows every campus and the central kitchen, with food safety checks, daily tasks, maintenance and work orders side by side. You can group schools, for example by level or region, and get a daily summary email with every campus's checklist score.
Does MaintainIQ cover cafeteria food safety?
Yes. Nutrition services teams run temperature logs for milk coolers, walk-ins and hot wells, plus opening, closing and cleaning checklists at every kitchen. Readings out of range can become follow-up tasks, and each kitchen's last health inspection is on the Compliance tab.
Is MaintainIQ a student information system?
No. It does not store student records, grades, attendance or meal accounts. It is used by facilities, custodial and nutrition services teams for repairs, preventive maintenance, cleaning and food safety, next to the systems your district already runs.
Can teachers and custodians submit work orders?
Yes. MaintainIQ is priced per location with unlimited users, so anyone you invite can report a problem from a phone, a tablet or the web. The app works in English and Spanish, and the facilities team sees every request in one list.
Does it work for a single school?
Yes. A private school or a single campus gets the same features as a district, including work orders, preventive maintenance, cleaning checklists and kitchen temperature logs. Pricing is per location with unlimited users. See pricing for current plans.
Ready when you are
See every campus in one app
By MaintainIQ's own measurements, managers save 3-10 hours a week. In a 15-minute demo we will show you how repair requests, preventive maintenance and cafeteria logs would work across your schools.
- iPhone, iPad, Android and web
- English and Spanish
- Unlimited users per location
Prefer to talk? Call (888) 534-0261. US-based support.