Multi-location reporting
Multi-location reporting that shows you where to go first
MaintainIQ's multi-location reporting puts every location's checklists, food safety checks, maintenance and repairs on one screen. Owners, area managers and regional managers can see which locations are on track and which need a call or a visit, without waiting for someone to send a spreadsheet.
- Every location on one dashboard
- Filter by region or brand
- Export to Excel
Operators at these brands use MaintainIQ
See
Every location on one screen, grouped the way you run them
Each row on the Home dashboard is a location. Each column is a part of the day that has to go right, from food safety checks and daily tasks to preventive maintenance and work orders. The rows that are not on track are where your morning starts.
- Use the group filter to see one region or one brand
- Limit an area manager's login to their own group of locations
- Customizable dashboards that work on phone, tablet and web
- The same view for 3 locations or 50
Compliance
Know where every location stands with the health department
After each health inspection, the location's manager enters it on the Compliance tab with the date, the result and the score. The tab lists every location's last inspection, so a location with a low score sits right next to the ones that did well and does not stay hidden until the inspector comes back.
- Last inspection date, status and score for every location, entered by your team
- One place to check before a visit or an owner's meeting
Audits
Compare audit scores across locations
When area managers walk a location with an audit, the result is scored as a percentage and a letter grade. The Audits tab shows who audited each location last, when they did it and the score, so you can see which locations have not had a visit lately and which keep scoring low.
- Last auditor, last date and last score per location
- Failed items become follow-up tasks with a due date
- Export all audit scores to one Excel file
Performance
Tell a bad week from a bad habit
A checklist finished at noon that was due at 10 AM got done, but it was late. The Performance tab shows each location's average time late, whether it is trending up or down, and a completion score, for a date range you choose. One late week is a conversation. Three in a row is a pattern.
- Average time late for each location
- Trend up or down, so you know if coaching is working
- A completion score for the date range you choose, compared across locations
Yesterday's results in your inbox before your first visit
You do not have to log in to know how yesterday went. The daily summary email puts the scores for many locations in one message, and follow-up task summary emails list what is still open. When you need the numbers for a meeting or a budget, export the list to Excel.
- Daily summary emails with scores for many locations
- Daily detailed emails for each location
- Follow-up task summary emails
Alerts and planning
Alerts when something repeats, numbers for the budget
Some problems only show up as a pattern, like the same repair at the same location three times in a month. Custom alerts flag repeat work orders and numbers outside the limits you set, so you hear about them before your next visit. When it is time to plan next year, maintenance cost and budget forecasting and the technician and asset reports give you the maintenance side of the numbers.
- Custom alerts for repeat work orders
- Alerts for numbers outside the limits you set
- Maintenance cost and budget forecasting
- Technician efficiency reports and asset performance reports
Who looks at what
Multi-location reporting for each role
Different people need different answers from the same data.
| Item | What they need to know | Where they look in MaintainIQ |
|---|---|---|
| Owner | Which locations are slipping and whether it is getting better | Home dashboard, Performance tab, daily summary email |
| Regional or area manager | Which location to visit first and what to check there | Group filter for their region, Audits tab, follow-up task summary email |
| General manager | What the team missed and what is still open | Daily detailed email, open work orders and follow-up tasks |
| Maintenance lead | Which repairs and services are open or overdue at each site | Work orders and preventive maintenance on the dashboard, asset performance reports |
Straight answer
What this reporting covers, and what it does not
MaintainIQ reports on the work your teams do in MaintainIQ, which means checklists, food safety checks, audits, preventive maintenance and repairs. It does not show sales, labor or inventory numbers. Those numbers stay in your POS and back-office systems. If you want everything side by side, export MaintainIQ lists to Excel.
Free templates
Free templates to standardize across locations
Basic Restaurant Opening and Closing Checklists
Free restaurant opening and closing checklists PDF covering front of house, bar, kitchen, restrooms and manager duties, so every shift runs the same way.
Free Downloadable Facility Management Audit Checklists for Professional, Effective Operations
Free PDF facility audit checklists for conditions, safety, maintenance, hygiene, security, sustainability, and documentation. Improve operations today.
Health Inspection Checklist PDF, Free Restaurant Prep
A free restaurant health inspection checklist PDF covering food storage, handwashing, cleaning, equipment, pests, records and a final walkthrough.
What is multi-location reporting?
It is one view of how every location is doing, so owners and area managers do not have to call each store to find out. In MaintainIQ that means checklists, food safety checks, preventive maintenance, work orders, audit scores and health inspection results for every location on one dashboard that works on phone, tablet and web, plus daily summary emails.
Can I group locations by region or brand?
Yes. The Home screen has a group filter, so you can look at the locations in one group, such as a region or a brand. An area manager's login can be limited to their own group of locations, while the owner sees all of them.
How do I compare how my locations are doing?
Use the Audits and Performance tabs. Audits shows each location's last auditor, date, score and letter grade. Performance shows each location's average time late, its trend and a completion score, so you can compare how consistently the work gets done.
Can I get multi-location reports by email?
Yes. Daily summary emails put the scores for many locations in one email. There are also daily detailed emails for each location and follow-up task summary emails that list what is still open, so you know which location needs you before you log in. See daily reports.
Can I export reports to Excel?
Yes. Lists in MaintainIQ can be exported to Excel, and "Export all audit scores" gives you every location's audit scores in one Excel file. Nobody has to retype anything, which is handy for owner meetings, budgets or putting MaintainIQ data next to numbers from other systems.
Does MaintainIQ report on sales or labor?
No. MaintainIQ reports on the work done in MaintainIQ, which means checklists, food safety checks, audits, maintenance and repairs. Sales, labor and inventory stay in your POS and back-office tools. If you want them side by side, export MaintainIQ lists to Excel and combine them there.
Is multi-location reporting useful if I only have one location?
Yes, though you will use it differently. A single location still gets the dashboard, the Performance tab and daily emails, so you know what was done without being there. MaintainIQ is priced per location with unlimited users. See pricing.
Ready when you are
See all your locations on one screen
In a 15-minute demo we will show you the dashboard, the Compliance, Audits and Performance tabs, and the daily emails, using locations like yours.
- iPhone, iPad, Android and web
- English and Spanish
- Unlimited users per location
Prefer to talk? Call (888) 534-0261. US-based support.