Task management
The restaurant task management app that shows who did what, and when
MaintainIQ is a restaurant task management app that gives every shift a clear list of what is due and when. You see who did the work, which locations are running late and what still needs a follow-up, without walking the line with a clipboard or chasing people by text.
- Daily tasks by shift, with due times
- Unlimited users per location
- English and Spanish
Operators at these brands use MaintainIQ
Plan
Every shift knows what is theirs and when it is due
Most missed tasks are not laziness. Nobody told the closer the ice bin needed emptying, or the list was on a whiteboard that got wiped. In MaintainIQ each shift has its own task lists with due times, and a checklist can be shown to one person or one role only, so the openers, the lunch crew and the closers each see what is theirs.
- Task lists for each shift and role, such as opening cook, bar close or overnight
- Due times, hourly checks and as-needed tasks, with reminder emails
- The same lists at every location, so someone who transfers already knows the routine
Ownership
See who did it, not just that it got done
Every submitted checklist shows who submitted it and when. Each team member has a title at each location, such as General Manager or Shift Lead, and preventive maintenance tasks can go to a person or to a role. When you ask who closed last night, the answer is already on your screen.
- Submitted by and last completed, on every checklist
- A title for each person at each location, with unlimited users
- Repairs go to a person who accepts the work order in the app
Timing
Spot what runs late before it becomes a habit
One late closing checklist is a bad night. Late every Tuesday is a pattern. The dashboard shows whether each location's daily tasks are on track or running late, and the Performance tab shows each location's average time late, its trend and a completion score.
- Daily tasks, food safety checks, maintenance and work orders for each location on one screen
- Average time late, trend and completion score per location
- Filter by group to compare a region or a brand
Follow up
Failed tasks stay open until someone deals with them
When a checklist item fails, it becomes a follow-up task with a due date and a status. The wet floor or the cracked sneeze guard stays on the list until it is handled, and a daily summary email shows every follow-up task that is still open. Anything that needs a repair can be reported as a work order from any phone.
- Follow-up tasks with a due date and a status
- Statuses everyone understands, needs attention, in progress and closed
- Follow-up task summary emails
Why switch
Whiteboards and group texts compared with a restaurant task management app
| Item | Whiteboards, notebooks and group texts | MaintainIQ |
|---|---|---|
| Knowing what is due today | Whatever is on the board, if nobody wiped it | Task lists by shift with due times, plus reminder emails |
| Knowing who did it | Initials, sometimes | The name of who submitted each checklist |
| Knowing what is late | You find out when something goes wrong | Running late on the dashboard, with average time late per location |
| A task that failed | Brought up at the next shift meeting, maybe | A follow-up task with a due date and a status |
| Several locations | A call or a text to each manager | Every location on one screen and in one daily email |
Straight answer
MaintainIQ is not a scheduling app
MaintainIQ does not build the staff schedule, clock people in and out or run pay. It covers the work that happens during the shift, the task lists, follow-ups and repairs, so you keep whatever scheduling tool you use today. Read more on our workforce management page.
Free templates
Free task checklists for every station
Start with a template, and see 7 ways to motivate restaurant employees for the people side of getting tasks done.
Restaurant BOH (Back Of House) Tasks Checklist
Free restaurant BOH (back of house) tasks checklist for prep, restocking, cleaning, food safety checks and the end-of-shift walk-through in your kitchen.
Restaurant FOH (Front of House) Checklists
Free restaurant front of house (FOH) checklists for daily, weekly and monthly tasks, from the pre-shift meeting to the final cash count, with a printable PDF.
Free Restaurant Server Checklist, Improve Efficiency & Service Quality
Free restaurant server checklist PDF with pre-shift, during service, bar support, post-service and closing tasks to keep every section clean and guests happy.
What is a restaurant task management app?
It is an app that tells each shift what needs to be done and by when, and records who did it. Instead of whiteboards and group texts, tasks live in lists on a phone or tablet, and managers can see what is done, what is late and what still needs a follow-up.
How is task management different from a digital checklist?
The checklist is the format, and task management is making sure the work happens. MaintainIQ does both, with the digital checklists your team completes plus due times, who submitted each one, late tracking per location and follow-up tasks when something fails.
Can I see which employee completed a task?
Yes. Every submitted checklist shows who submitted it and when it was last completed. Work orders keep a history of who reported, accepted and closed them, and when.
Can I see which locations are running late?
Yes. The Home dashboard shows whether each location's daily tasks are on track or running late. The Performance tab shows each location's average time late, its trend and a completion score, and you can filter by group of locations.
Does MaintainIQ do staff scheduling?
No. MaintainIQ does not build staff schedules, track hours or run pay. It covers the work done during the shift, such as checklists, follow-up tasks, temperature logs and repairs, and you keep your scheduling tool.
Is MaintainIQ priced per user?
No. MaintainIQ is priced per location with unlimited users, so every cook, server and manager can have a login at no extra cost. See pricing.
Can my team use the app in Spanish?
Yes. Each person can use MaintainIQ in English or Spanish on iPhone, iPad, Android phones and tablets or the web.
Ready when you are
Give every shift a clear list
In a 15-minute demo we will show you how task lists, due times, late tracking and follow-ups would work at your locations.
- iPhone, iPad, Android and web
- English and Spanish
- Unlimited users per location
Prefer to talk? Call (888) 534-0261. US-based support.