Use cases
MaintainIQ use cases, by job and by industry
These MaintainIQ use cases show how restaurants, stores, hotels, parks and senior living communities can run their daily work in one app, from the opening checklist to the repair that has to be done before Friday. Find the job you need done, or jump to your industry.
- Single and multi-location
- iPhone, iPad, Android and web
- English and Spanish
Opening and closing
Open and close the same way every day, at every location
Build the opening checklist once and run it at every location, with a due time such as 7 AM. The crew works through Yes/No and checkbox items on a phone or the kitchen tablet, and the manager can see it was done, when, and who submitted it.
- Opening, with the walk-in at 41°F or below, hand sinks stocked and sanitizer at the right strength
- Hourly restroom and dining room checks
- Closing, with fryer oil filtered, the walk-in door sealed and trash out
Food safety and temp logs
Temperature logs that get done on time, with a name on them
Put cooler, freezer and hot holding checks on a checklist with a due time, or make them hourly. Staff can take readings with a supported Bluetooth probe instead of writing numbers on a clipboard. When a check fails, it becomes a follow-up task with a due date, so the salad cooler at 44°F gets dealt with.
- Cooler, freezer and hot holding checks with due times
- Works with Bluetooth probes from Cooper-Atkins/Copeland
- Failed checks become follow-up tasks
Repairs
Get repairs reported, owned and closed
When the ice machine stops, whoever is on shift reports it from their phone with the location, the equipment and a priority. The manager assigns it, the person assigned accepts it, and the history shows who reported, accepted and closed it. Nobody has to wonder whether someone called about it.
- Priority, due date and status on every work order
- Linked to the piece of equipment, so its repair history builds up
- Every open repair at every location in one list
Preventive maintenance
Stay ahead of the hood cleaning, the grease trap and the filters
Give each piece of equipment its own schedule, every two weeks for the ice machine, monthly for the grease trap, every three months for hood cleaning. MaintainIQ shows what is due next, what is overdue and which vendor to call, with the warranty date on the same record.
- Changing filters, cleaning condenser coils, checking for leaks
- Preferred vendor and warranty date on each piece of equipment
- Create a work order straight from the equipment
Audits by area managers
Audits that turn into fixes, not just scores
Area managers walk each location with an audit split into sections like Exterior and Front of House. The result is a percentage and a letter grade. A failed question can become a follow-up task with a due date, so the problem is fixed before the next visit instead of noted again.
- Scored as a percentage and a letter grade
- Last auditor, date and score for each location
- Follow-up tasks can be optional or required for each audit
Multi-location oversight
Keep an eye on every location without driving to each one
Owners and area managers start the day with the daily summary email, which puts the scores for many locations in one message. The Home dashboard shows each location's food safety checks, daily tasks, preventive maintenance and work orders, with a group filter for region or brand.
- Daily summary, detailed and follow-up task emails
- Compliance, Audits and Performance tabs for every location
- Export lists to Excel
More jobs
More ways operators use it
Onboarding new staff
Keep training files, manuals and food safety plans in the document library, and give each new hire an onboarding checklist that records who completed it.
Bilingual teams
Each person can use the app in English or Spanish, and the checklist items you write show in Spanish too. Every checklist and repair still records who did the work.
Warranty checks before a service call
Keep the warranty expiry date and preferred vendor on each piece of equipment, so you check coverage before you pay for a visit.
Routines
Checklists and schedules operators run in MaintainIQ
Examples of what you can build. Every operation is different, so treat these as starting points.
Daily
7- Opening checklist, due before the doors open
- Line check before each service
- Cooler, freezer and hot holding temperature logs
- Hourly restroom checks
- Date and rotation check in the walk-in
- End-of-shift prep list
- Closing checklist
Weekly
4- Area manager audit of each location
- Deep cleaning tasks, one area at a time
- Walk-in cooler door and gasket check
- Safety walk-through of the building
Monthly and yearly
6- Grease trap service
- HVAC filter changes
- Hood cleaning every three months
- Fire extinguisher inspections
- Condenser coil cleaning
- Health inspection prep
By industry
MaintainIQ use cases by industry
Restaurants
Line checks, temperature logs, opening and closing, and the ice machine that always breaks on a Friday night.
Grocery stores
Department opening and closing, deli and prepared foods temperatures, and refrigerated cases across the store.
Convenience stores
Shift-change checklists, food service checks, restroom cleaning and repairs across every store.
Hotels and resorts
Room inspections, pool checks, kitchen food safety and equipment upkeep. Not a reservation system.
Senior living
Dining services food safety, kitchen equipment and building maintenance across communities.
Theme parks
Opening walk-throughs, concession food safety, restroom cleaning and facility maintenance.
Trampoline parks
Daily court and safety checks, cleaning, cafe food safety and repairs.
Straight answer
What operators do not use MaintainIQ for
MaintainIQ does not build shift schedules, track hours or process pay. It does not handle stock counts or take room bookings and tickets. If one of those is your main problem, we will say so in the demo rather than sell you the wrong tool.
Free templates
Free templates to start with
Basic Restaurant Opening and Closing Checklists
Free restaurant opening and closing checklists PDF covering front of house, bar, kitchen, restrooms and manager duties, so every shift runs the same way.
Free Food Safety Checklist PDF - Ensure Restaurant Compliance
Download our FREE food safety checklist PDF & ensure compliance. Enhance safety with pre-shift, operational, & post-shift tasks. Protect your restaurant today!
Restaurant Preventive Maintenance Checklists
Free restaurant preventive maintenance checklists (PDF) with daily, weekly, monthly, quarterly and annual tasks for kitchen equipment and the building.
What is MaintainIQ used for?
MaintainIQ is used for daily checklists, food safety checks and maintenance. Teams run opening and closing checklists and temperature logs, report and track repairs, keep equipment on preventive maintenance schedules and score locations with audits. Owners and area managers see every location on one dashboard.
Can MaintainIQ be used outside restaurants?
Yes. It is built for restaurants, grocery and convenience stores, hotels and resorts, senior living communities, theme parks and trampoline parks. Anywhere with daily checklists, food safety checks or equipment to look after can use it. See industries.
Can I use MaintainIQ for just one location?
Yes. MaintainIQ is priced per location with unlimited users, so a single restaurant or store gets the same features as a group with dozens of locations. A single-location owner still gets the daily emails, so they know what happened on the days they were not there. See pricing.
Can one checklist be used at all my locations?
Yes. One checklist can run at many locations, and each location shows its own status, when it was last completed and who submitted it. That is how multi-location operators keep the same standard everywhere without copying paper forms.
Ready when you are
See your own use case in a demo
Tell us which jobs matter most at your locations, and we will show you how they would run in MaintainIQ.
- iPhone, iPad, Android and web
- English and Spanish
- Unlimited users per location
Prefer to talk? Call (888) 534-0261. US-based support.