Digital checklists
The digital checklist app your team will actually finish
MaintainIQ is a digital checklist app for the routines that keep every shift on track, from opening and closing to line checks, cleaning, temperature logs and incident reports. Your team taps through them on a phone or the kitchen tablet, and you see what got done, when and by whom, at one location or fifty.
- Unlimited users per location
- iPhone, iPad, Android and web
- English and Spanish
Operators at these brands use MaintainIQ
Checklists
Your clipboard routines, on the phones your team already has
If a routine lives on a clipboard, a laminated sheet or in someone's head today, it can be a checklist in MaintainIQ. An item can be a Yes/No question, a checkbox, a typed temperature, a number, a text note or a signature, so most take seconds to answer in the middle of a rush. Staff use their own phones or a shared tablet, in English or Spanish, and can add a photo as proof.
- Opening, closing, line checks, cleaning rounds and incident reports
- Temperature logs, with handheld Bluetooth probes if you want them (see digital temp checks)
- Photos as proof on checklist items, such as a clean hood or a stocked station
- Apps for iPhone, iPad, Android phones and tablets, plus the web
Timing
Due by 7 AM, every hour, or only when needed
A checklist without a deadline gets done whenever someone remembers. Give each one a due time that fits the shift, so the opening list is done before the doors open and the line check is done before lunch. Reminder emails keep it from depending on someone's memory. When a location keeps running late, you see it in the numbers, not in a guest complaint.
- Due times, such as by 7 AM or by 10 AM
- Hourly checks for restrooms, hot holding or lobby rounds
- As-needed checklists for incidents, spills and one-off jobs
- Average time late and trend for each location
Every location
One checklist for every location, with a name on each one
Set up the closing checklist once and run it at every location, so the downtown store and the airport store close the same way. For each location you see the current status, when the checklist was last completed and who submitted it. No more calling around to ask if the walk-in got checked.
- Status, last completed and submitted by, for each location
- Show a checklist to one person or one role only, such as the shift lead
- Filter locations by group, such as a region or a brand
- Export lists to Excel when you need them for a meeting
Follow up
A failed item becomes a follow-up task
Checking "No" does not fix anything. When an item fails, such as a sanitizer bucket that is too weak or a wet floor in the dining room, it becomes a follow-up task with a due date and a status. It stays open until someone deals with it, so the problem does not end with the checklist.
- Follow-up tasks with a due date and a status
- Statuses everyone understands, needs attention, in progress and closed
- A summary email of open follow-up tasks
Daily emails
Know how yesterday went before you open the app
Not every manager wants another dashboard. MaintainIQ sends daily emails, so owners and area managers see each location's checklists and scores in their inbox, and store managers get the detail for their own location.
- Daily summary email with scores for many locations in one email
- Daily detailed emails
- Follow-up task summary emails
Why switch
Paper checklists compared with a digital checklist app
| Item | Paper and clipboards | MaintainIQ |
|---|---|---|
| Knowing it got done | Initials on a sheet, if someone remembers | Submitted in the app with the name of who submitted it, plus photos as proof |
| Knowing it got done on time | Hard to tell when it was filled in | Due times, with late checklists showing on the dashboard |
| A failed item | A note in the margin that nobody reads | A follow-up task with a due date and a status |
| Several locations | Binders you only see when you visit | Every location on one screen and in one daily email |
| Changing a checklist | Reprint and replace the sheets at every location | Change the one checklist every location uses |
Free templates
Free checklist templates to start with
Download a template to use on paper today, and read what to avoid when you switch to a digital checklist.
Basic Restaurant Opening and Closing Checklists
Free restaurant opening and closing checklists PDF covering front of house, bar, kitchen, restrooms and manager duties, so every shift runs the same way.
Free Downloadable Sanitation Checklists for a Cleaner, Safer Business
Free sanitation checklist PDF for restaurants, hotels, grocery stores, senior living and more, covering high-touch surfaces, food prep areas and restrooms.
Restaurant Daily Bathroom Cleaning Checklists
Free restaurant bathroom cleaning checklists with daily, weekly and monthly tasks to keep restrooms clean, stocked and ready for a health inspection.
What is a digital checklist app?
A digital checklist app replaces paper checklists with lists your team completes on a phone or tablet. Each checklist is submitted with the name of the person who did it, so managers can see what was done, and when, without walking the building or flipping through a binder.
What checklists can I run in MaintainIQ?
Most daily routines, including opening and closing, line checks, cleaning, temperature logs, prep lists and incident reports. Items can be Yes/No questions, checkboxes, typed temperatures, numbers, text notes or signatures, and each checklist can be due by a set time, every hour or only when needed.
Can one checklist be used at all my locations?
Yes. One checklist can run at as many locations as you need. For each location you see its status, when it was last completed and who submitted it, and you can filter locations by group, such as a region or a brand.
Does the checklist app send reminders?
Yes, by email. MaintainIQ sends reminder emails, so finishing a checklist on time does not depend on someone remembering it. Managers also get daily summary and detailed emails, and a summary of open follow-up tasks, so they know how each location did without opening the app.
What happens when a checklist item fails?
The failed item becomes a follow-up task with a due date and a status, so the problem stays open until someone deals with it. Managers can also get a daily summary email of the follow-up tasks that are still open.
Does the checklist app work on phones and tablets?
Yes. MaintainIQ has apps for iPhone, iPad, Android phones and Android tablets, plus a web app. Many kitchens keep a shared tablet on the wall, and each person can use the app in English or Spanish.
How is a digital checklist app priced?
MaintainIQ is priced per location with unlimited users, so you do not pay more when you add staff. Annual plans come with a 90-day money-back guarantee. See pricing for the current plans.
Ready when you are
See your checklists in MaintainIQ
In a 15-minute demo we will show you how your opening, closing and cleaning checklists would run on the floor and on your dashboard.
- iPhone, iPad, Android and web
- English and Spanish
- Unlimited users per location
Prefer to talk? Call (888) 534-0261. US-based support.