Maintenance software
Maintenance software built for operators, not factories
MaintainIQ is maintenance software for restaurants, stores, hotels and other sites that want repairs, scheduled upkeep, vendors and warranties in one place, without an enterprise CMMS project. Your team reports problems from their phones, and you see what is open and overdue at every location.
- Priced per location, unlimited users
- iPhone, iPad, Android and web
- English and Spanish
Operators at these brands use MaintainIQ
Why it matters
Where maintenance falls apart without a system
Repairs live in group texts
The leaking sink gets one message in a group chat. Nobody owns it, so nobody fixes it until it gets worse.
Upkeep depends on one memory
The hood cleaning and filter changes happen because one manager remembers. When that manager leaves, so does the schedule.
No history when it breaks again
The walk-in fails for the third time this year, and nobody can say what was done the first two times.
Warranties get missed
You pay for a repair on a machine that was still covered, because the paperwork sat in a drawer at another site.
What it covers
All of your maintenance, in one app
Work orders
Report a repair from any phone with a photo, set a priority and due date, and assign it to someone who accepts it.
Preventive maintenance
Recurring upkeep on a schedule for each piece of equipment, with the next due date and days overdue.
Equipment records
A record for every machine with its service history, work orders, warranty and preferred vendor.
Facility upkeep
HVAC, roof, plumbing, lighting and life-safety checks, scheduled and tracked at every site.
Vendors and warranties
Vendor records, a preferred vendor per machine and warranty dates with a countdown.
Every location
One dashboard for maintenance, work orders, daily tasks and food safety at every site.
For operators
Made for managers and shift leads, not maintenance planners
Most CMMS tools were built for plants with a maintenance department and a planner. In a restaurant or store, the person who spots the problem is a line cook or a cashier, and the person who fixes it might be the GM, a handyman or an outside company. MaintainIQ is built for that team.
- Unlimited users, so everyone on shift can report a problem
- Assign work to a person or a role, with photos as proof when it is done
- Works with no signal in a basement or walk-in, and syncs later
- Each person can use the app in English or Spanish
One app
Maintenance next to the rest of the shift
MaintainIQ also runs your daily checklists, temperature logs and audits. Maintenance lives in the same app with the same people, so the checks, the follow-up tasks and the repairs are not scattered across three systems.
- Daily summary emails with every location's checklist scores
- 50+ ready templates built around common rules (NFPA, OSHA and more), or build your own
- A document library for manuals and spec sheets
- Export to Excel from lists
Know the limits
What this maintenance software does, and what it leaves out
An enterprise CMMS is the right tool for some operations. Here is where MaintainIQ fits and where it does not.
| Job | In MaintainIQ | Not included |
|---|---|---|
| Repairs | Work orders with priority, due date, an owner who accepts it and a dated history | Sending technicians out automatically |
| Scheduled upkeep | Preventive maintenance by frequency, with next due and days overdue | Failure forecasts from sensor data |
| Equipment | A record per machine with service history, work orders and warranty date | Spare parts inventory and purchasing |
| Vendors | Vendor records and a preferred vendor per machine | Contracts, invoices and a vendor portal |
| Across locations | One dashboard, a group filter by region or brand, asset performance reports, maintenance cost and budget forecasting, and Excel export | Building automation or meter readings |
Need parts, purchasing or plant-level reliability tools? A full CMMS is the better fit, and we will tell you so in the demo. For more on the difference, read CMMS vs preventive maintenance software.
Free templates
Free maintenance checklists to start with
The Ultimate Kitchen Maintenance Checklist, Free PDF Download
Free kitchen maintenance checklist PDF for daily cleaning, with quick clean zones, hourly tasks, an end-of-shift deep clean and final closing checks.
Walk In Cooler Maintenance Checklists
Free walk-in cooler maintenance checklists with daily, weekly and monthly tasks to keep your cooler at 41°F or below, avoid breakdowns and pass inspections.
Comprehensive Facility Management Checklist - Ensuring Safety, Efficiency, and Compliance
A comprehensive facility management checklist with daily, weekly, monthly, quarterly and annual tasks for safety, maintenance and compliance. Free PDF.
What is maintenance software?
Maintenance software is a tool for planning, assigning, tracking and recording maintenance work. It replaces paper logs, whiteboards and group texts with one place for repairs, scheduled upkeep, equipment history, vendors and warranties, so you can see what is done and what is still open at every location.
What is the difference between maintenance software and a CMMS?
A CMMS (computerized maintenance management system) is a type of maintenance software, usually built for plants and large maintenance teams, with spare parts, purchasing and detailed asset data. Lighter maintenance software like MaintainIQ covers the everyday jobs, repairs, scheduled upkeep, equipment history, vendors and warranties, for operators without a maintenance department.
How much does maintenance software cost?
It depends on how the tool charges. MaintainIQ is priced per location with unlimited users, so you do not pay more when you add staff, and annual plans come with a 90-day money-back guarantee. See current prices on the pricing page.
Do I need separate software for maintenance and food safety?
Not with MaintainIQ. Checklists, temperature logs, audits and maintenance run in the same app, with the same team and one dashboard for every location. Your managers have one app to learn and one place to look when something is late.
Which industries is MaintainIQ built for?
Restaurants, grocery and convenience stores, hotels and resorts, senior living communities, theme parks and trampoline parks. Each runs different equipment, but they all need repairs tracked, upkeep scheduled and warranties checked. See industries for how each one uses MaintainIQ.
Does maintenance software work offline?
MaintainIQ does. The app keeps working with no signal, in a basement, a walk-in or on a roof, and syncs what your team entered once the phone or tablet is back online. Many maintenance tools need a steady connection, so it is worth asking before you buy, because repairs rarely happen next to the router.
Can I use MaintainIQ for a single location?
Yes. A single restaurant or store gets the same maintenance features as a group with dozens of sites, and you can add every manager and team member without paying per user. The multi-location dashboard is there if you open a second site.
Ready when you are
Bring all your maintenance into one app
In a 15-minute demo we will show you how repairs, schedules, vendors and warranties would work for your locations.
- iPhone, iPad, Android and web
- English and Spanish
- Unlimited users per location
Prefer to talk? Call (888) 534-0261. US-based support.