Grocery stores
Grocery store food safety software for every department
MaintainIQ is grocery store food safety software for the checks that run all day in the deli, bakery, meat and seafood, produce and dairy. Case temperatures, receiving checks, store walks and refrigeration repairs live in one app, for one store or a whole chain.
- Deli, bakery, meat, seafood and produce
- Unlimited users per store
- English and Spanish
Operators at these brands use MaintainIQ
What goes wrong in a busy grocery store
A case runs warm for hours
The meat case drifts up after a defrost and nobody reads it until the afternoon walk. By then the product has to come out.
Every department keeps its own log
The deli has a clipboard, the bakery has a binder and seafood writes on the back of the ice log. The store manager sees none of it without walking back there.
Receiving happens in a rush
The truck shows up during a call-out, the frozen load sits on the dock, and nobody takes a temperature before it goes into the freezer.
Refrigeration calls pile up
A leaking case, a freezer door that will not seal, a light out in the dairy cooler. Each one is a phone call, and nobody knows which calls were made.
Food safety by department
Grocery store food safety software for cases, coolers and receiving
Give each department its own temperature log with a due time or hourly checks, from the meat and seafood cases to the deli hot case, dairy, frozen and produce. Team members record readings with a supported Bluetooth probe or by hand, and a reading out of range becomes a follow-up task.
- Separate checklists for the deli, bakery, meat, seafood and produce
- Receiving checks for cold and frozen deliveries
- A name and time on every reading
Store walks
Store walks that get scored, not just signed
Turn the manager's store walk into an audit with sections for the sales floor, backroom, restrooms, deli and dock. Each audit is scored as a percentage and a letter grade, and a failed item can become a follow-up task with a due date.
- Follow-up tasks optional or required for each audit
- Last auditor, last date and last score for every store
- Export all audit scores to Excel
Refrigeration and facility
Cases, walk-ins and floor machines on a schedule
Put cases, walk-ins, the ice machine, floor scrubbers, the baler, dock doors and HVAC units on preventive maintenance schedules with a preferred vendor for each. When a case starts leaking, staff report it from a phone, and the work order shows who accepted it and when it was closed.
- Next due and days overdue for every service
- Warranty dates, so you check coverage before paying for a call
- Service history for every case and walk-in
Every store
Every store and every department in one view
The Home dashboard shows each store's food safety checks, daily tasks, maintenance and work orders side by side, along with its last health inspection. A daily summary email shows which stores finished their checklists and which fell behind.
- Group stores by district or banner
- Average time late and completion score per store
What grocery stores run in MaintainIQ
Examples of checklists and schedules grocery teams build. Our grocery food safety guide covers what to log in each department.
Every day
5- Store opening and closing checklists
- Case and cooler temperature logs by department
- Deli slicer cleaning every four hours
- Receiving temperature checks
- Restroom and spill checks
Every week
4- Store walk audit
- Backroom and dock audit
- Produce wet rack cleaning
- Walk-in cooler and freezer clean-out
Monthly and yearly
5- Refrigeration coil cleaning
- Floor scrubber and baler service
- HVAC filter changes
- Fire extinguisher inspections
- Pest control visits
Straight answer
What MaintainIQ is not
MaintainIQ is not an inventory, ordering or shrink system. Temperatures are taken by your team, by hand or with a handheld Bluetooth probe, and MaintainIQ makes sure those checks, store walks and repairs happen and are recorded.
Free templates
Free grocery checklists to start with
Free Grocery Store Opening & Closing Checklist PDF
Free grocery store opening and closing checklist PDF covering security, cooler and freezer temperatures, front end and cash, receiving and a final walkthrough.
Free Deli & Prepared Foods Safety Checklist PDF
Free deli and prepared foods safety checklist PDF covering 4-hour slicer cleaning, 7-day date marking, holding temperatures and inspection records.
Free Food Receiving & Delivery Inspection Checklist PDF
Free food receiving and delivery inspection checklist PDF with TCS receiving temperatures, rejection rules and a receiving log for restaurants and grocers.
What is grocery store food safety software?
It is an app that replaces paper temperature logs and food safety checklists across a store's departments. Team members record case temperatures, receiving checks and cleaning tasks on a phone or tablet, and managers see what was done, when and by whom at every store.
Can each department have its own checklists?
Yes. You can build separate checklists for the deli, bakery, meat and seafood, produce and front end, each with its own due times. They all roll up to the store, so the store manager and the district manager see every department in one place.
Can district managers compare stores?
Yes. The Home dashboard shows every store's food safety checks, daily tasks, maintenance and work orders, and you can filter by group. Audit scores, last health inspection results and average time late are shown for each store, and audit scores can be exported to Excel.
Does it track refrigeration repairs?
Yes. Staff report problems as work orders with a priority and due date, linked to the case or walk-in. Preventive maintenance schedules, preferred vendors and warranty dates live on the same equipment record, so you can see every repair a case has had.
Does it work for an independent grocery store?
Yes. MaintainIQ is priced per location with unlimited users, so a single market gets the same features as a chain. Every department lead, clerk and manager can have a login at no extra cost, in English or Spanish. See pricing for current plans.
Ready when you are
See your departments in one app
By MaintainIQ's own measurements, managers save 3-10 hours a week. In a 15-minute demo we will show you how case temps, store walks and refrigeration repairs would work across your stores.
- iPhone, iPad, Android and web
- English and Spanish
- Unlimited users per location
Prefer to talk? Call (888) 534-0261. US-based support.