Free Commercial Laundry Equipment Maintenance Checklist PDF
Free commercial laundry equipment maintenance checklist PDF with separate washer and dryer pages, daily lint cleaning, weekly hose checks and fire safety logs.
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Mark each task Done, Problem or N/A. Your answers are saved in this browser only, so you can come back to them. Nothing is sent anywhere.
Daily washer checks 0/8
Every day, at the start and end of the day
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Check the drum for coins and pins
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Check detergent and chemical dispensers are filled
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Wipe debris from the door gasket
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Check for leaks around hoses and the floor
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Listen for grinding, banging or heavy vibration
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Confirm the full cycle runs without errors
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Wipe the washer exterior
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Leave washer doors open overnight to dry
Daily dryer checks 0/7
Every day, and the lint filter after every load if you can
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Clean the lint filter
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Clear lint and flammable items around the dryer
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Check the drum for foreign objects
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Check loads dry in the normal time
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Check the door seal for wear or gaps
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Wipe the exterior and control panel
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Check the exhaust vent damper opens and closes
Weekly maintenance 0/8
Every week
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Run an empty hot cleaning cycle on washers
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Check washer inlet hoses for bulges or leaks
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Check drain hoses and floor drains flow freely
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Clean the detergent dispenser trays
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Vacuum lint from the dryer lint duct
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Clear the outside dryer vent hood
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Clean the dryer moisture sensor bars
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Re-level any machine that vibrates or walks
Monthly inspection 0/7
Every month
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Check washer belts and pulleys for wear
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Clean the water inlet valve screens
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Check shock absorbers and suspension springs
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Clear lint around dryer burners or elements
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Vacuum lint from the blower and motor vents
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Check cords, plugs and outlets for damage
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Leak test gas connections on gas dryers
Technician service 0/8
Quarterly to yearly, by a qualified technician
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Book a full inspection of all machines
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Replace worn washer drive belts
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Check the pump and motor for leaks or noise
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Clean the full dryer exhaust duct run
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Check dryer rollers, pulleys and bearings
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Calibrate moisture sensors and temperature controls
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Replace inlet hoses when they are due
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Test the dryer fire suppression system, if fitted
Records 0/6
Keep these for insurance and inspections
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Keep a maintenance log for each machine
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Record every technician visit and parts replaced
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Log lint filter and exhaust duct cleaning dates
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Log error codes and mid-cycle stops
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Keep manufacturer manuals on site
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Record inlet hose replacement dates
In MaintainIQ a problem can become a follow-up task that stays open until it is fixed.
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This free Commercial Laundry Equipment Maintenance Checklist gives you separate pages for washers and dryers, with daily, weekly, monthly, quarterly and annual tasks, plus a documentation page for fire safety and insurance records. The two jobs that matter most are cleaning dryer lint filters every day and checking washer inlet hoses every week. Lint buildup is a common cause of dryer fires, and a burst inlet hose can flood an entire laundry room in minutes.
Most commercial laundry equipment failures are preventable. They’re caused by clogged lint ducts, worn belts, leaking hoses or skipped cleaning cycles, and a few minutes of routine care catches them early.
Run this checklist on any phone or tablet with MaintainIQ, the checklist and maintenance app for single and multi-location operators.
What’s Inside This Checklist
- Daily washer tasks: drum inspection, dispenser check, door seal cleaning, leak check, cycle monitoring, exterior wipe-down, and leaving doors open at the end of the day to prevent mold.
- Daily dryer tasks: lint filter cleaning (the most important fire prevention task), checking the surrounding area for flammable materials, drum check, door seal inspection and exhaust vent damper check.
- Weekly maintenance: washer cleaning cycle, inlet hose inspection, drain check and dispenser deep clean. For dryers, lint duct vacuuming, clearing the exterior vent hood, moisture sensor cleaning and machine leveling.
- Monthly inspection: belt and pulley check, water inlet valve filter, shock absorbers, cleaning around the burner or heating element, electrical cords, gas leak check, and log update.
- Quarterly or semiannual technician service: full technician inspection, belt replacement, pump and motor check, exhaust duct cleaning (full run), drum roller and bearing inspection, and sensor calibration.
- Annual professional service: hose replacement (every 3 to 5 years), deep drum cleaning, gasket replacement, internal cabinet cleaning, fire suppression test, and end-of-life assessment.
- Documentation and compliance: per-machine maintenance logs, technician reports, lint and duct cleaning records, error code tracking, and hose replacement dates.
How Often to Service Commercial Washers and Dryers
Here’s the same schedule at a glance, split by machine:
| Frequency | Washers | Dryers |
|---|---|---|
| Daily | Drum, dispenser, door seal, leaks, doors left open overnight | Lint filter, area clear of flammables, drum, door seal, vent damper |
| Weekly | Cleaning cycle, inlet hoses, drain, dispenser deep clean | Lint duct vacuuming, exterior vent hood, moisture sensor, leveling |
| Monthly | Belts and pulleys, inlet valve filter, shock absorbers, cords | Belts, burner or heating element area, gas leak check, cords |
| Quarterly or semiannually | Technician inspection, pump and motor, bearings | Full exhaust duct cleaning, drum rollers, sensor calibration |
| Annually | Gasket replacement, deep drum clean, hoses every 3 to 5 years | Internal cabinet cleaning, fire suppression test, end-of-life check |
Why Laundry Equipment Maintenance Matters
- Fire prevention: dryer lint is highly flammable, and clogged lint filters, ducts and exhaust vents are a common cause of commercial dryer fires. Daily lint cleaning and regular duct service are non-negotiable. Keep a portable fire extinguisher near the dryers as well: NFPA 10 calls for a monthly visual inspection and annual maintenance, and a fire extinguisher inspection checklist makes those checks easy to record.
- Prevent flooding: inlet hoses wear from the inside out. They can look fine on the outside and fail suddenly, and a burst hose in an unattended laundry room can cause serious water damage. Replace hoses every 3 to 5 years.
- Equipment life: well-maintained commercial washers and dryers last years longer than neglected ones, and replacing a unit is expensive. Good records help you decide when to repair, replace or schedule service.
- Energy efficiency: a dryer with a clogged lint system runs longer cycles, uses more gas or electricity, and gives off more heat. Clean machines dry faster and cost less to run.
- Customer satisfaction: machines that smell, leave residue on clothes or take too long to dry drive guests and customers away. Routine maintenance keeps performance consistent and complaints low.
How to Use This Checklist
- Post the daily washer and dryer pages in the laundry room so staff know who is responsible.
- Use the weekly and monthly pages during manager walkthroughs.
- Hand the quarterly and annual pages to your equipment technician to confirm what was serviced.
- Keep the documentation page in your maintenance binder for insurance and fire safety records.
- Pair it with your daily hotel housekeeping checklist if you run an on-site laundry for guest rooms.
- Or go digital with a maintenance app: schedule maintenance per machine, see what is due or overdue, record lint cleaning dates, and keep a full service history.
Go Digital with MaintainIQ
A paper checklist is a great start. With MaintainIQ and its preventive maintenance app, you set a service schedule for each washer and dryer, see the last service and next due date, run the daily lint checks as a checklist on a phone, and keep every service in one history for fire safety and insurance records. Whether you manage a hotel laundry room, a laundromat or several sites, every location follows the same routine.